Presentation and Poster Guidelines

If you are participating as either a speaker or poster presenter at the CSANZ New Zealand ASM, please read through the information below. If you have any queries, please contact nzcs@tcc.co.nz

Registration

All presenting authors (oral and poster) must register and pay for the Meeting.  Meeting registration is now open. To register yourself, please click here.

In order to allow us to include your details in the printed Meeting Handbook and have your abstract included in the Heart, Lung and Circulation Journal, please note that you will need to have registered no later than Friday 27 April 2018.  Otherwise we regret that your presentation will have to be removed from the program.

If you decide to withdraw your abstract, please advise us as soon as possible so that the program can be adjusted accordingly.

 

Speakers

Presentations

  • PowerPoint Presentations should be made to the ratio of 16:9. This can be altered in page setup. Click here for the Speakers Template.

  • At least 3 hours prior to your first session, please take your presentation on a USB stick to the Speakers' Preparation Room. The AV technicians will load it onto the Meeting PCs and return your USB stick.

  • Please take a few minutes to familiarise yourself with your session venue (details will be in the Meeting App and Website) and audio visual equipment at some stage before you are scheduled to speak.

  • Please be in your session venue at least 10 minutes prior to the start of your session and introduce yourself to your session chairperson.   

Presentation Timing

Please note there are two different presentation durations for the oral abstracts, depending on your placement in the program

  • 20 minute presentations - please allow 15 minutes for your presentation with 5 mins for questions

  • 15 minute presentations -  please allow 10 minutes for your presentation with 5 mins for questions

  • The Organising Committee would like to encourage active discussion and engagement within each session

  • Please be concise and keep within your designated time. Chairpersons will strictly adhere to the presentation time and you will be asked to stop once your time is up 

Speakers’ Preparation Room

Please visit the Speakers’ Preparation Room situated in the Donaldson Boardroom, Level 1, Airforce Museum. Please load your presentation at least 3 hours in advance of your session. As a back-up, we recommend you bring two copies on separate memory sticks. 

Opening Hours

Thursday: 0800-1700hrs
Friday: 0800-1700hrs
Saturday: 0800-1530hrs

 

Poster Presenters

  • Each poster is limited in size to A0 Portrait, this is 841mm (wide) x 1189mm (high). Nothing larger can be accommodated.

  • Poster boards will be Velcro compatible. Please bring the hook side of Velcro with you to attach your poster to the board.

  • Posters will be on display from the Thursday evening Welcome Reception, until the afternoon tea on Saturday. You are requested to hang your poster by 1700hrs on Thursday 14 June, in time for the Welcome Reception. 

  • Presenters are expected to be beside their poster during the Welcome Reception. Some poster presenters will take part in moderated mini oral poster presentations. Further details and a schedule will be advised upon acceptance. 

  • The poster should be self-explanatory, so that you are free to supplement and discuss particular points raised by viewers. Remember that your material / illustrations will be viewed from distances of one metre or more.  Lettering should be as large as possible and preferably in bold type.

  • SIMPLICITY is the key:

    • brief captions

    • tables that are few in number but clear

    • succinct text

Moderated Oral Poster Presentation

  • An allocated time will be advised for the Moderated Oral Poster Sessions, these will take place at your poster.

  • You will have an allocated time to briefly summarise your poster with question and answers facilitated by a moderator.

  • The Moderated Oral Poster Presentation schedule will be advised closer to the Meeting. 

Guide for Preparation of Posters

1. INITIAL SKETCH. Plan your poster early.  Focus your attention on a few key points.  Try various styles of data presentation to achieve clarity and simplicity.  Does the use of colour help?  What needs to be expressed in words?

2. ROUGH LAYOUT. Enlarge your best initial sketch, keeping the dimensions in proportion to the final poster.  Ideally, the rough layout should be full size.  Draw rough graphs and tables.  This will give you an idea of proportions and balance.

3. FINAL LAYOUT. The artwork is complete.  The text and tables are typed but not necessarily enlarged to full size.  Now ask - "Is the message clear?  Do the important points stand out?  Is there a balance between words and illustrations?  Is the pathway through the poster clear?"

4. BALANCE.  The figures and tables ought to cover slightly more than 50% of the poster area.  If you have only a few illustrations, make them large.  Do not omit text, but keep it brief.  The poster should be understandable without oral explanation.

5. TYPOGRAPHY. Avoid abbreviations, acronyms and jargon.  Use a consistent type-style throughout.  Use large type, for example HELVETICA.  A 22mm x 30mm sheet photo statically enlarged 50% makes text readable from 1.5 metres.

6. MOVEMENT. The movement (pathway) of the eye over the poster ought to be natural (down columns and along rows).  Size attracts attention.  Arrows, hands, numbers and symbols can clarify sequence.

7. SIMPLICITY. Do not overload the poster.  More material may mean less communication.  Ask yourself, what do I want the viewer to remember?

© 2018 CSANZ | Conference is managed by The Conference Company

Designed & Developed by 72DPI