Presentation Guidelines

Presentation Guidelines

Oral Presentation and Poster Guidelines

If you are participating as either a speaker or poster presenter at the CSANZ New Zealand ASM, please read through the information below. If you have any queries, please contact nzcs@theconferencecompany.com.

 

Oral Presentation Guidelines
  • Oral presentations are 15 minutes in total.
  • Please allow 2-3 minutes within your presentation time for questions at the end.
  • You are welcome to use your own PowerPoint template, however if you would like to use the conference PowerPoint template please click here to download
  • PowerPoint Presentations should be made to the ratio of 16:9. This can be altered in page setup.
  • At least 3 hours prior to your first session, please take your presentation on a USB stick to the AV technicians at the venue to load ready for your presentation. Staff at the registration desk will advise you where the technician is located. As a back-up, we recommend you bring two copies on separate memory sticks.
  • Please take a few minutes to familiarise yourself with your session venue (details will be in the Meeting App and Website) and audio visual equipment at some stage before you are scheduled to speak.
  • Please be in your session venue at least 10 minutes prior to the start of your session and introduce yourself to your session chairperson.   

Mini Oral Presentation Guidelines
  • Mini Oral presentations are 5 minutes in total. We recommend 3 minutes for your presentation and 2 minutes for any questions that may occur in your session.
  • It is recommended that a maximum of 3 PowerPoint slides are used.
  • You are welcome to use your own PowerPoint template, however if you would like to use the conference PowerPoint template please click here to download
  • PowerPoint Presentations should be made to the ratio of 16:9. This can be altered in page setup.
  • At least 3 hours prior to your first session, please take your presentation on a USB stick to the AV technicians at the venue to load ready for your presentation. Staff at the registration desk will advise you where the technician is located. As a back-up, we recommend you bring two copies on separate memory sticks.
  • Please take a few minutes to familiarise yourself with your session venue (details will be in the Meeting App and Website) and audio visual equipment at some stage before you are scheduled to speak.
  • Please be in your session venue at least 10 minutes prior to the start of your session and introduce yourself to your session chairperson.


Moderated Oral Poster Guidelines

  • The full schedule of the Moderated Oral Poster Presentations will be advised closer to the Meeting.
  • Presenters are expected to be beside their poster for the Moderated Oral Poster Presentations.
  • Please note that you will have 3 minutes to briefly present your submission, followed by 2 minutes of questions and answers facilitated by a Committee Moderator.
  • Each poster is limited in size to A0 Portrait, this is 841mm (wide) x 1189mm (high). Dimension larger than those stated cannot be accommodated on the poster boards.
  • Poster boards will be Velcro compatible. Please bring the hook side of Velcro with you to attach your poster to the board.
  • Posters will be on display from the Thursday evening Welcome Reception, until after lunch on Saturday. You are requested to hang your poster by 1500hrs on Thursday 13 June, in time for the Welcome Reception. 
  • SIMPLICITY is the key:
    • brief captions
    • tables that are few in number but clear
    • succinct text
  • Poster numbers will be emailed in May 2024

Guide for Preperation of Posters

1. INITIAL SKETCH
Plan your poster early.  Focus your attention on a few key points.  Try various styles of data presentation to achieve clarity and simplicity.  Does the use of colour help?  What needs to be expressed in words?

2. ROUGH LAYOUT
Enlarge your best initial sketch, keeping the dimensions in proportion to the final poster.  Ideally, the rough layout should be full size.  Draw rough graphs and tables.  This will give you an idea of proportions and balance.

3. FINAL LAYOUT
The artwork is complete.  The text and tables are typed but not necessarily enlarged to full size.  Now ask - "Is the message clear?  Do the important points stand out?  Is there a balance between words and illustrations?  Is the pathway through the poster clear?"

4. BALANCE
The figures and tables ought to cover slightly more than 50% of the poster area.  If you have only a few illustrations, make them large.  Do not omit text, but keep it brief.  The poster should be understandable without oral explanation.

5. TYPOGRAPHY
Avoid abbreviations, acronyms and jargon.  Use a consistent type-style throughout.  Use large type, for example HELVETICA.  A 22mm x 30mm sheet photo statically enlarged 50% makes text readable from 1.5 metres.

6. MOVEMENT
The movement (pathway) of the eye over the poster ought to be natural (down columns and along rows).  Size attracts attention.  Arrows, hands, numbers and symbols can clarify sequence.

7. SIMPLICITY
Do not overload the poster.  More material may mean less communication.  Ask yourself, what do I want the viewer to remember?